Email Hosting:
Now a day’s internet is one of the most important
medium used for communication in many fields. In business in order to communicate
with the clients or even with the organization, email messaging is used. Owing
to this growing importance it is essential to improve this service without
having the problem of down time.
Email hosting is one of the internets hosting service
that manages email services. It is usually provided by web hosting service
providers and they primarily administrate POP3 emails and offer protection from
viruses and spam along with some other features.
Importance of email solutions
Some of the reasons why email hosting is important for
online ventures are as follows:
1.
It provides real time communication and
also allows centralize management of information flow and allows accessing of
emails along with the public polders with ease.
2.
Time taken to set-up the service is less
with low cost and it also allows you to keep a record of incoming and outgoing
mails.
3.
Available email solutions from a proficient
service provider will further help you in making use of IT resources in much
better manner.
4.
Best security is provided by availing this
service from hackers and also some other faults like viruses, spam mails, junk
mails, malware, spyware, etc.
5.
It allows you to personalize your emails by
using the domain name of your business.
How to choose an email service provider?
Almost all web hosting service providers will offer
email service. That is why it is necessary to know about email hosting to
choose a best service which suits your requirement.
Here are some things to be kept in mind before choosing
email service.
IMAP/POP and SMTP Access
IMAP and POP are protocols that are used to read and
access the mails. SMTP is used to send the mail. Try to choose a provider that
lets you choose the protocol you needed.
Exchange and Web Mail
Some service providers may not permit webmail access to
your mail. Even among the ones that give you access, some of them may not be
set up to give you exchange email. Ensure that your service provider gives you
webmail and exchange access depending on what you need. This will let you check
and reply to your mails from wherever you are, whether you are travelling, from
your computer, laptop or phone.
Email Filtering
This is a feature that will let you organize your mails
on the basis of already set rules. This is especially helpful if you get lots
of mails and need to prioritize them. Ensure that your email hosting provider
lets you choose the email filters that you require.
Security
It is very important to make sure you check these
before choosing the provider because the spam filtering, anti-virus check,
firewall, etc can help a lot in creating a hassle free email experience.
Auto-responders
You can automate most mails from your website if you
set up auto responders. This can be another factor that can help you make your
choice.
Storage Space is Unequalled
Most networks support technicians will give you a large
amount of storage space for hosting. It really depends on your requirements and
the package you have taken advantage of. When choosing a good outsource IT
support, it is important to find out how large the storage space is going to be
for your hosted emails. This way you can make a better buying decision. It is
also important to look for a network support techniques that can offer
flexibility in terms of storage. A growing company needs a flexible storage
space where backup solutions are offered and backup for your crucial email and
data can also be offered.
Other Features
·
Some other features of email hosting are:
·
Setting up email aliases
·
Setting up a catch all email account
·
Forwarding emails
·
Email distribution list set up
These are some of the benefits of hosted email. Every
small company needs to consider getting a reliable outsourcing IT support
company for their emailing needs. As your company grows, expect internal
instant messaging to become more tedious.
The next thing you should do is look for the company
that can offer you the best hosting services. Find out what features are
included in their packages. Get a price quote from them first before sealing
the deal so as you do not end up with a package full of features you do not
need.
